4 Assumptions & 7 Rules To Write an Effective Business E-Mail

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4 Assumptions & 7 Rules To Write an Effective Business E-Mail

If you Don’t Know How To Write effective Correspondence, You Defiantly will Fail … Business E-Mails is a real battle that only professionals win it.

Assumptions :

1- The recipient (person you are mailing to) potentially gets a lot of email
2- You need something from the recipient and plan on deliver it via email
3- You either do not know the recipient, or she is an acquaintance, or she is a close friend and you’re asking for an unusual request.
4- Our goal is to construct email that:
- Will actually be read
- Will actually be understood
- Will not annoy the receiver
  • Does not take up too much time and have a reply with what you want .


Rules :

1- Subject have to a real headline for all mail and represent the main important point of the mail, also it have grab the attention but do not ever but an important subject for non-important mail it will make the resistance deal with all your mails as not important even if he doubt this … you have to be carful.
2- Remember [STARS] =Simple To Any Rough Stupid (any stupid can read and understand). When we send out a long email asking for something from the receiver (time, favor, etc.), we are essentially saying “I do not respect your time.” Show them you appreciate their time, by making email short, and simple to answer, Using as few words as possible, introduce who you are, context if necessary, and why you are emailing. Use short words rather than long ones and familiar words instead of fancy. Make your email easy to read.
3- Don’t let your writing ramble on and on: Be specific and avoid repetition.
4- Arrange your points in logical form, and reinforce your ideas and message in a clear and precise way. Mind Tools suggests using separate numbered paragraphs to make each point stand out.
5- Always check for mistakes. Make sure your messages are not full of typos by using your spell check. Re-read your message before sending to ensure it contains no factual errors. You can be casual, but be careful.
6- Remember that you are writing to busy people. Present the most relevant information so you don’t waste their time. If you have more to say, let the reader know you are willing to discuss your point further in a later email, and it is also shows that you are a hard worker and busy too and not have a time to waste.
7- Specify the Response You Want … always be clear about what you want regarding this mail and what is the reply or the respond you want because People want to know “what do you need from me?” or “What’s the Point?”.
If you liked this article, Share it … Hope to have your comments and Wish you Good Luck .


“ Glade to contact with you : mohammedezz@hotmail.com | https://www.linkedin.com/in/mohammedezzevolution/

Mohammed Ezz

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